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PA to the Chief Executive

Reporting to: Chief Executive

Purpose

To provide top class secretarial support to the Chief Executive Officer of Sherry FitzGerald Group. 

Main Responsibilities:

  • Provide an excellent secretarial and administrative service to the Chief Executive.
  • Develop, maintain and review administration systems to achieve maximum efficiency.
  • Coordinate and manage the CEO’s diary.
  • Ensure that all correspondence and emails are responded to and followed up in a timely manner.
  • Respond to emails on behalf of the CEO (where appropriate) in a timely manner.
  • Support the Chief Executive with various projects, proposals, bids, etc.
  • Draft emails, letters, speeches, etc as required.
  • Professionally represent the organisation at sector networking event.
  • Coordinate Group Leadership Team meetings and Group Board meetings.
  • Prepare agendas and collate papers for GLT & Group Board meetings and circulate on Sharepoint in a timely manner.
  • Take minutes of Group Leadership Team meetings and circulate on Sharepoint in a timely manner.
  • Liaise with the Internal Communications Manager to compose internal communications messages from the CEO. 
  • Monitoring market updates on a daily basis and preparing social media commentary for the CEO.
  • Make optimal use of Sharepoint & Yammer on the CEO’s behalf where appropriate.
  • Liaise with the Chairman, Board members and other stakeholders as required in a professional manner.
  • On occasion provide support to company advisors and non-executive directors.
  • Co-ordinate and book senior management and Board member travel arrangements (flights, hotels, taxis).
  • Ensure that any complaints are responded to within target timescales and referred to the appropriate Operations Manager for logging and follow up. 
  • Maintain the CEO’s business contact lists and ensure the effective management of all relevant databases.
  • Maintain excellent working relationships with fellow PAs and colleagues.
  • Meet & greet visitors and provide refreshments when required.
  • Maintain a professional and approachable demeanour at all times.
  • Any other duties commensurate with the position.

 

If you are interested in this role please send your CV to cv@sherryfitz.ie